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Copyright & Permissions

It is important to have a reasonable and defensible copyright and permissions policies in order to protect the rights of the authors and societies whom we serve, whilst disseminating knowledge and scholarship as widely as possible.

Assignment of copyright

It is a condition of publication that, on acceptance of the article by the journal editor, copyright must be assigned to the publisher or to the society or professional organisation for which Prescopus (TM) publishes the journal.

An Assignment of Copyright Form will be issued with author proofs or can be downloaded from an individual journal’s instructions for authors.

Authors submitting via the online systems will need to upload a scanned, signed Assignment of Copyright form or, if appropriate, licence to publish with the revised version of their article.

It may be that the author is not able to make the assignment:

  • If it is appropriate, the author’s employer may sign this agreement. The employer may reserve the right to use the article for internal or promotion purposes (by indicating on this agreement), and reserve all rights other than copyright.

In these cases, the use of a ‘licence to publish’, rather than the standard copyright agreement, can be discussed with the academic editor and managing editor of the journal.

The author(s) of papers retain their moral rights under the terms of the Copyright Designs and Patents Act 1988 to be identified as the author(s) of the article. Prescopus (TM) ensures that your moral rights are asserted as part of that act.

Author images
If authors wish to retain copyright of their own images in their article, this can be accommodated. Authors wishing to retain the copyright in an image should indicate this by adding into the figure caption wording such as “© [Author name]” or “Copyright [Author name]”. This will ensure that anyone who may subsequently want to reference the work, or reuse the image, will know who owns the copyright and therefore who to contact for further permission.

Using images from Google
Authors may use Google Maps/Google Earth images in articles (where necessary) subject to the guidelines published by Google. Full acknowledgement must be given in the caption credit.

Using images and other content from the internet
Sometimes copyright laws apply to the internet more rigorously than for other media. Authors must check the terms and conditions of the website and/or the copyright disclaimer. If these items are not visible please do not assume that re-using content is acceptable.

The rights of authors to reuse their own work

Authors can use their articles for a range of scholarly purposes without seeking additional permission from Prescopus (TM) , so long as no commercial use is made of the article.

The following table shows the authors right to reuse their article. These rights apply for Prescopus (TM) authors who publish their article in a subscription journal. A full acknowledgment and link to the final published version should always be included.

 

  Pre-print   Post-print Eprint       
Share with colleagues and research associates Y Y Y
Put on their personal or institutional website or distribute via social media Y N N
Post (archive) in an institutional or subject based repository Y Y (embargoed) N
Use for teaching purposes in the author’s institution Y Y Y
Use at a conference Y Y N
Include in a thesis or dissertation Y Y N
Use for commercial purposes N N N

 

Definitions:
Pre-print: original manuscript before peer-review and editing
Post-print: final accepted version (i.e. after peer-review but without Prescopus (TM) editing and typesetting)
Eprint: final paginated version published in the journal
Embargo periods: 12 months for STEM (science, technology, engineering and medicine) and 24 months for HSS (humanities and social sciences) journals

 

For gold (immediate) OA articles, reuse for both authors and readers are defined by the author’s choice of Creative Commons user license options.

Inclusion in an institutional or subject-based repository

Authors may post a copy of their pre-print on a non-commercial institutional repository but archiving a post-print is subject to an embargo period as above and as specified in the individual journal’s instructions for authors, from the date of publication, as long as:

  • full acknowledgement is made of the Journal issue in which the article is published
  • there is a link to the published online version of the article on Prescopus (TM)  chosen online hosting platform, to the Journal, and the Publisher’s website at www.ores.su, and any other information specified in the copyright transfer statement
  • no commercial use is made of the article

Authors will receive an Eprint (PDF file) of the final published version of their article that they may forward and share with all co-authors, and other research associates.

Additionally, Prescopus (TM)  may grant permission for an author to use sections of a Prescopus (TM) -published article in a thesis, research article or book chapter, subject to proper acknowledgement of the original article. However, we reserve the right to charge a third party that intends to make a commercial gain from any reuse.

Prescopus (TM)  will never unreasonably withhold permission for an author to republish his or her own material, subject to acknowledgement of the original place of publication. In all cases the author should contact the Copyright Clearance Center (CCC), who act on behalf of the copyright holders. Orders can be placed either online at www.copyright.com, by email at info@copyright.com or by phone at +1-855-239-3415 or +1-978-750-8400

Permission guidelines for Prescopus (TM) authors

Authors who wish to reproduce sections of text, data or figures from previously published sources, or where copyright is owned by a third party, must obtain written permission from the copyright holder and any other interested party. Please note that all sources must be credited in the article regardless of whether or not permission is required.

Authors should obtain permission to use items in their article ensuring they explicitly obtain permission for all three of the following:

  • all geographical regions of the world
  • in all formats, including electronic
  • in perpetuity

Authors may use the permissions form template and cover letter. Note that many publishers now deal with copyright permissions requests online via Rightslink (a permissions link is usually provided from the abstract page of the article in question).

The author should fill in the details of the article, and the journal that the article is being submitted to, and obtain a signature on the permission letter. Many copyright owners prefer to provide their own letter of permission, and this is acceptable as long as the three stipulations of geography, format and perpetuity of reuse (see above) are included.

Obtaining permission to re-use Prescopus (TM) material

Any reuse or reproduction from Prescopus (TM)  publications, except for the purposes of review or 'fair dealing', must have the permission of the copyright holder.

Requests for such permission should be addressed to the Copyright Clearance Center (CCC), who act on behalf of the copyright holders. Orders can be placed online at www.copyright.com, or contact the CCC by email at info@copyright.com or by phone at +1-855-239-3415 or +1-978-750-8400.

In all cases, the name of the journal should be mentioned. Please include details about who you are, the material that you wish to use, and the purpose for which use is requested; for example, to republish in a journal, book, thesis or dissertation, including in any electronic format.

Translation requests

Any party wishing to translate an article published in one of Prescopus (TM) journals or one of our books should also contact the Copyright Clearance Center (CCC), who act on behalf of the copyright holders. Orders can be placed either online at www.copyright.com, by email at info@copyright.com or by phone at +1-855-239-3415 or +1-978-750-8400

Intranet and controlled access

Those wishing to make material available online via secure networks or to a restricted readership should contact the Copyright Clearance Center (CCC), who act on behalf of the copyright holders. Orders can be placed either online at www.copyright.com, by email at info@copyright.com or by phone at +1-855-239-3415 or +1-978-750-8400

 

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